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The Fiscal 2020 Residential Tax Rate is $6.62 per thousand dollars of valuation and the Fiscal 2020 Commercial/ Industrial/ Personal Property Tax Rate is $6.32 per thousand dollars of valuation.
Your mailing address (legal) must be the same address as used for filling your Federal & State Income Tax Forms. To change the mailing address for your real estate, personal property, or boat, complete the address change form available on this web site and mail or fax it to the Assessors' Office. You may download Change of Address Form by clicking on => Assessors => Frequently Used Forms => Change of Address. To change your mailing address for your motor vehicle excise, you must contact the Registry of Motor Vehicles at 1-800-858-3926.
Voters at the April 2005 Special Town Meeting accepted the provisions of MGL Chapter 59,§57C, which allows the Town to send out property tax bills on a semi-annual, basis. Under the semi-annual system, property taxpayers will be sent a preliminary tax bill each year on October 1 and the actual tax bill will be sent in April. The preliminary tax will be payable due in November. The preliminary tax amount for the new fiscal year will typically be one-half of the adjusted net tax owed on the property for the prior fiscal year. Also, all betterments are billed in full for the year on the October bill. Thus the installment due in November would typically be about one-half of the prior year's total tax bill plus any betterment due on the property.
Exceptions to this rule are for those properties where there has been a change in the property's condition that will result in a significant increase or decrease in valuation and taxes assessed in the new fiscal year. Examples of significant changes are new construction, land subdivisions, and condominium conversions.
Under the semi-annual payment system, interest on late tax payments will be charged for the number of days that the payment is actually delinquent. For example, if a payment due on November 1 is not made timely, interest will be charged from that date until the date the payment is made.
A taxpayer's right to seek an abatement or exemption is as follows: Once actual tax bills are mailed out in April, taxpayers wishing to contest their assessments must file an abatement application within 30 days of the date those bills were mailed. Applications for personal exemptions must be filed within three months of the date the actual tax bills were mailed.
Fiscal 2009 was a re-certification year for Provincetown as were Fiscal 2006, 2003 and 2000. In the past, during the two interim years between triennial recertifications, the Board of Assessors had the option of doing nothing--as it did in the early 1990's when property values were fairly stable,or of making interim,year adjustments in attempt to keep assessments at fair market value.. Because the real estate market has been extraordinarily strong in recent years, the Assessors have opted to make interim-year adjustments since Fiscal 1998.
Beginning with Fiscal Year 2004, the State Department of Revenue has mandated that communities MUST make interim-year adjustments.
The Assessors first inspect each property to record specific features of the land and building(s) that contribute to its value (Size; type and quality of construction; number of dwelling units, baths, fireplaces; type of heating system). In addition, the neighborhood in which a property is located and the extent (if any) of its view of the water have a major impact on value. These and other features are listed on individual property record cards that are available in the Assessors' Office.
Determining "full and fair cash value" of a property involves discovering what similar properties are selling for and what the property would cost today to replace. Valuation techniques for commercial properties also include analysis from an investment point of view and how interest rates may be affecting the real estate market.
The Assessors do not create value. Rather, they have the legal responsibility to discover and reflect the changes that are occurring in the marketplace.
In order to remove a decedent's name from a real estate tax bill, in cases where property is held as "tenants by the entirety" or "joint tenants," the Assessors' Office requires a recorded copy of a death certificate. In the case of property held as "tenants in common," the Assessors' Office requires an Inheritance Tax Release of Lien. The process of probating a will often takes several years. The Assessors' Office will make the change once the probate has been finalized. If you feel that a probate has been completed and the Assessors' Office has not changed the title, please contact the Assessors' Office.
In the event your name has changed, please provide the Assessors' Office with the appropriately recorded document(s) from the Registry of Deeds or Land Court.
Surviving Spouse, Minor Child, or Elderly Person
If you are a surviving spouse or minor child who owns and occupies the property as your domicile, or if you are at least 70 years old and have owned and occupied your property as your domicile for at least five years and have assets, excluding the value of your domicile, of less than $40,000, you may qualify for an exemption of $274.00.
If you are over 65, have assets (excluding the value of your domicile) below $40,000, if single, or $55,000, if married; have been continuously domiciled in Massachusetts for at least the 10 preceding years; and have gross receipts of less than $20,000, if single, or $30,000, if married, you may qualify for an exemption of $1000.
If you are declared legally blind with the MA Commission for the Blind as of July 1, you may qualify for a blind exemption of $500.
Disabled Veteran/Surviving Spouse
If you are a disabled veteran, you may qualify for an exemption of $400.
Surviving Spouse/Minor Child(ren) of Police or Firefighter Killed in the Line of Duty.
This provides a full exemption of taxes assessed. Please contact the Assessors' Office for further details.
Senior Volunteer Work Credit ($750 or $1000)
You must be at least 60 years old and own property in Provincetown. It is not required that you be domiciled in Provincetown. You must provide volunteer services to the Town and will be credited for said services at a rate consistent with the State's minimum wage. As of August, 2016, the minimum wage was $11.00/hour, which equates to 68 hours or 91 hours of service. All hours must be completed in the same calendar year. The exemption amount is $750 (68 Hours) or $1000 (91 Hours). No partial credit is given. Contact the Council on Aging, 26 Alden Street, 487-7083, for further details.
Moderate Income Seniors: If you are a Provincetown homeowner age 60 or older, you may be eligible for an exemption from your Community Preservation Act property tax surcharge if you meet certain basic criteria and do not exceed specific income limits.
Low Income Households: Homeowners under the age of 60 may also qualify for a CPA exemption if your annual gross household income does not exceed specific limits.
Income limits for both Moderate Income Seniors & Low Income Households are published each year by the Assessor's Office, available after the Final/Actual Tax bills are mailed.
In all cases, you must establish residency and property ownership to be considered for a tax exemption. You must also reapply for the exemption each year
Go to: Exemptions & Deferrals Page
Tax Deferral - Elderly
Amount: Any or all of the taxes assessed may be deferred (not exempted) with interest (8%) until the property is sold or transferred, or until the demise of the owner, at which point the taxes are repaid. The cumulative total of taxes deferred cannot exceed fifty percent of the applicant's share of the assessed value of the property, and a lien is recorded by the Town.
Eligibility: As of July 1 of the tax year, an individual must be 65 years old, must have owned and occupied any property for at least five years, and must have been continuously domiciled in Massachusetts for at least the ten preceding years.
Income: The gross receipts cannot exceed $40,000.
Go to: Exemptions & Deferral Page
You may be entitled to receive a motor vehicle abatement on your auto excise. See below for your situation. You may download Motor Vehicle Abatement Form by clicking on =>Assessing Department => Motor Vehicle Excise => Motor Vehicle Abatement Form Contact the Assessors for further details. Vehicle Sold or Traded You Must Provide: Bill of sale AND plate return receipt from Registry of Motor Vehicle (RMV) or new registration form if plate transferred to another vehicle. Vehicle Stolen or Total Loss You Must Provide: Police report or insurance settlement AND plate return receipt, C-19 FORM (Affidavit of Lost or Stolen Plate from RMV) or new registration form. Vehicle Repossessed You Must Provide: Notice from lien holder AND plate return receipt, C-19 Form or new registration form. Vehicle Junked You Must Provide: Receipt from junk yard AND plate return receipt, C-19 Form or new registration form. Vehicle Returned (Lemon Law) You Must Provide: Letter from dealer certifying return AND plate return receipt or new registration form. Moved Out of State You Must Provide: Date of move AND Registration from new state or country. Exemptions Charitable Organizations; POW's (Prisoner of War); Disabled Veterans(Degrees of disability required); Disabled Persons (Degrees of disability required); Non-Domiciliary Service persons. You Must Provide: Relevant documentation establishing qualifications.
If you traded or sold your boat, please provide the Assessors with a copy of the dealer's invoice showing the trade-in, or if a private sale, a copy of the bill of sale.
If you registered your boat in another state, please provide the Assessors with a copy of the out-of-state registration. The Assessors recommend that the boat owner cancel his Massachusetts registration with the Massachusetts Division of Environmental Police.
You may download Boat Abatement Form by clicking on => Assessing Department => Boat Excise => Boat Abatement Form
Go to: Boat Excise Page
For town beaches, a sticker can be obtained at the Building Department Office at Town Hall. The cost of a sticker is $10.00 and is good for a specific period of time.
The following business types are licensed by the Town of Provincetown:
Additionally the Health Department issues food service permits to all businesses that serve food (including caterers).
Currently you must pay with cash, check or credit card in our office. You may apply and pay for your license(s) on-line by clicking this link: https://provincetownma.viewpointcloud.com/. Please do NOT create a new license application if you are renewing a license! If you do not see a way to renew your license please contact the Licensing Agent at email@example.com. Payment is due before you can schedule your inspection.
The licensing section of the town website has the current regulations that can be viewed and/or downloaded.
You will need to apply for your licenses on the permitting software. Click on the following link: https://provincetownma.viewpointcloud.com/
Additional documentation that may be needed: worker’s compensation certificate from your insurer, and/or fire inspection report filled out and submitted a certified electrician. If your hours of operation, emergency contact information or floor plan (seating plan) have changed you should also submit new versions.
You will need to apply on the permitting software at the following link: https://provincetownma.viewpointcloud.com/
Additional documentation may also be needed including: articles of incorporation or a business certificate, a floor plan (or seating plan for restaurant), a worker’s compensation certificate from your insurer, and possibly a fire inspection report filled out and submitted by a certified electrician.
Food service permits are issued by the Department of Health. You can contact the Health Agent by email her at firstname.lastname@example.org.
You may turn in your forms to the Licensing Agent in person at the office of Community Development on the first floor of Town Hall, email them to the Licensing Agent at email@example.com, fax them to 508-487-0032 or mail them attention Licensing Department at 260 Commercial St., Provincetown, MA 02657 or by uploading them into your application in the permitting software.
After you have turned in your licensing forms and paid your fee you must have a building inspection. These inspections are scheduled through the Licensing Agent at 508-487-7000 ext. 535. or can be requested by commenting in the permitting software.
Businesses with Food Permits are also inspected annually by the Health Department and those inspections are not scheduled. Please schedule your initial inspection with the Licensing Agent (firstname.lastname@example.org).
A fire inspection report is simply a test of your fire alarm system performed by a licensed electrician. It gets submitted to the town Fire Department and Department of Community Development by the electrician when complete. You may also submit a copy given to you by the electrician.
If you are part of a larger complex which has a hardwired fire alarm system, you will need a fire inspection report from your landlord's electrician to submitted with your yearly licensing application. Otherwise, if you have battery operated fire alarms (similar to those used in homes), you do not need an inspection report, the town inspector will test them during your licensing inspection.
Ultimately you are responsible for the fire alarm inspection if your business/unit has an alarm system that is hard wired. If that is the situation you must call your electrician or landlord to test that system each season you license your business.
Yes. Please be sure to point out to the Licensing Agent before you submit your renewal that the address information has changed.
We are happy to accommodate your schedule when renewing your business license. You can submit your renewals as early as September! You'll receive automated emails from the permitting software letting you know that renewal season has begun. We urge you not to wait until you are ready to open. The beginning of the season is a busy time for everyone, don't let your licensing slip through the cracks. Opening your business unlicensed will result in fines!
The Licensing Department suggests you renew your license before it expires on December 31st of each year. Most businesses may schedule their building inspections at any time after submitting and paying for their renewal.
You may apply online at: https://provincetownma.viewpointcloud.com/ and clicking on the Rental Certificates category or you may download and fill out the Renter’s Application. If you fill out the paper application, you should submit it to the Office of Community Development. The fees are $300 per unit and the certificate is good for 3 years. If you have any questions, please contact Aaron Hobart at email@example.com.
Simply complete the application online at https://provincetownma.viewpointcloud.com/ . Under the Licensing category look for Special Entertainment License. There will be fees for this application as well as for the legal ad that will be placed by the Licensing Agent in the local paper on your behalf. You will receive an abutter letter from the licensing agent which must be sent out to all people on the abutter’s list which will be uploaded into your application in the permitting software. The licensing agent can also email the list to you along with the letter. Ask the licensing agent the procedure for sending out the abutter letter and submit proof of mailing to the licensing agent no later than a day before the Licensing Board meeting that you will attend to obtain your license.
Simply complete the application online at https://provincetownma.viewpointcloud.com/ . Under the Licensing category look for Special Alcohol License. There will be fees for this application as well as for the legal ad that will be placed by the Licensing Agent in the local paper on your behalf. You will also need to submit a site plan of the location showing areas of alcohol service and a copy of the identification of the responsible party.
You will receive an abutter letter from the licensing agent which must be sent out to all people on the abutter’s list which will be uploaded into your application in the permitting software. The licensing agent can also email the list to you along with the letter. Ask the licensing agent the procedure for sending out the abutter letter and submit proof of mailing to the licensing agent no later than a day before the Licensing Board meeting that you will attend to obtain your license.
If you’re representing an organization holding an event which serves food to the public, you must have a special food service permit. It does not matter whether you will be charging for the food or providing it for free. There is no cost for this permit. You may find the application by CLICKING HERE. If you have any questions please contact the health agent at firstname.lastname@example.org.
Bonfires are not allowed on Provincetown beaches. You may however contact the National Seashore at (508-487-1256) or at https://www.nps.gov/caco/planyourvisit/permitsandreservations.htm regarding fire permits for Seashore beaches.
A licensee has five days from receipt of the written decision to appeal to the ABCC a decision made by the Local Licensing Authority . The ABCC has decided that the five days are business days. * - from mass.gov/abcc
To a limit. Massachusetts State Law says that restaurants cannot be barred from serving alcohol between 11:00 a.m.-11:00 p.m. Local Licensing Authority ’s may grant extended opening hours between 8:00 a.m. and 11:00 a.m. and extended closing hours between 11:00 p.m. and 2:00 a.m. In no event can sales be made between 2:00 a.m. and 8:00 a.m. * - from mass.gov/abcc
Yes. On January 14, 1994, Chapter 481 of the Acts of 1993 was signed which allows cities and towns, which vote to accept the provisions of the law, to permit common victualler’s licensed to sell wine and malt beverages under M.G.L. Chapter 138, Section 12 to also sell liqueurs and cordials, subject to approval of the Local Licensing Authority and the ABCC. * - from mass.gov/abcc
No. The ABCC may accept an offer in compromise in lieu of suspension from a licensee or certificate of compliance holder (an out-of-state supplier) if they petition the ABCC to accept this offer in compromise within twenty (20) calendar days following notice of a suspension of the license. The fine to be paid is calculated according to the formula set out in Section 23 of Chapter 138: Fifty percent of the per diem gross profit multiplied by the number of license suspension days, with the gross profit to be determined as gross receipts on alcoholic beverage sales less the invoiced cost of goods sold per diem. In no event is the fine less than $40.00 per day. It is worth noting that Local Licensing Authority ’s are not authorized to accept "fines in lieu." * - from mass.gov/abcc
No sales or consumption of any alcoholic beverages can be allowed by the license holder in the patio area unless and until the changes to their location are approved by both the Local Licensing Authority , the ABCC and a new amended license (with the approved changes added to the description of premises) is issued. * - from mass.gov/abcc
Parking permits are now sold online via the Town website through the Collector’s Office at Town Hall. The website can be found here
Parking permits for residents and visitors are issued from the Collector’s Office at Town Hall, and grant parking access in zones and lots based on the terms of the specific permit. Please click here to see the different permit types available for purchase.
The window decal is placed on the lower driver’s side windshield and identifies you as a permitted operator.
Town has installed License Plate Recognition technology to identify permitted parkers at the MacMillan Pier and Grace Hall lots. Cameras at the entrance and exit lanes will scan your rear license plate, and trigger the gates to open. If you are a permit holder, you will not need to take a ticket form the machine at the entrance, or pay for parking at exit.
Provincetown is no longer using the windshield mounted cards to trigger the gates at the MacMillan Pier and Grace Hall lots. The License Plate Recognition technology will scan your rear license plate and open the gate if you are a registered permit holder.
If the system fails to read your plate, please notify a parking lot ambassador, or use the intercom on the ticket machine to receive assistance.
If you experience repeated failures, please contact the Collector’s Office (where you purchased your permit)- we have a solution for you. The phone number is 508-487-7015.
Provincetown provides two different permit tiers for parking access; Limited Permits, and Expanded Permits.
The License Plate Recognition technology identifies whether the scanned vehicle has permit access to the lot. Only Expanded Permits will receive (unpaid) access to the MacMillan Pier Lot. The gate will not open automatically at the MacMillan Pier Lot if the system identifies a Limited Permit holder.
Limited Permit holders are required to take a ticket from the machine at the MacMillan Pier Lot entrance, and must pay the hourly charge at the exit gate.
Please contact the Treasurer's office at 508-487-7015 to obtain a replacement permit.
The Parking Department does not accept payments over the phone. Payments may be made in person at Town Hall in the Treasurer’s Office, or online here
Safety Standards and requirements have been updated since our current public safety structure was renovated in 1986, now it has deficiencies of health, security, safety, and accessibility.
People with mobility concerns use a separate entrance to enter the building, and with no elevator, are excluded from the Chief’s and other offices.
Frequent flooding threatens the health, also electrical, and emergency systems. Water and mold enter the booking area, dog holding pens, electrical room, and unventilated locker rooms where floor mats must be used to keep officers’ feet dry.
Besides a full power panel, the electrical room houses water pipes, creating a potential fire hazard and loss of dispatch communications. Two outdated communication systems—one from the 1980s, one a used 2000s system—handle EMT, fire, and police calls 24/7, but repair parts can only be found on eBay.
Safety Threats to Officers and Detainees
Without a sally port, officers must park outside and walk detainees through areas where stored items become potential weapons. They use a breathalyzer outside a secured detention area, the only possible location. State inspectors annually flag deficiencies, including suicide and choking hazards, in the holding area as cells are grandfathered under obsolete 1980s standards.
Lack of Private Interview Rooms Used with Victims of Crime
Just off the lobby, the conference room has no ventilation or soundproofing, so you can clearly hear sounds from outside; here, police meet members of the public and interview persons of interest.
Inadequate Police Training and Emergency Operations Area
Officers must travel elsewhere for training as there is no large space for the entire department to meet or train, nor to assemble with state police, National Seashore, etc., during events such as July 4 and Carnival.
Inadequate Evidence Storage and Work Areas
Paper evidence is stored in the full attic. Physical evidence must be stored in a secured outdoor trailer. Locker rooms are so small, officers must hang damp bullet-proof vests to dry over the corners of lockers. Offices double as storage areas for hug-a-bears, spare outerwear, radio parts, and parking tickets. Arms and ammunition are stored in a crammed-locked casket elevator. Parking is hazardous to police vehicles, neighbors, and pedestrians.
The proposed building meets all current codes, the ADA, and delivers essentials for 21st century policing providing the community with a serviceable building for the next 50 years.
The building may be seen by the public from Route 6, as in all other Outer Cape towns, which also provides direct access to the highway for officers.
There is safe access to enough public parking on site. Accessibility for all through the front entrance, a lobby from which the public receives direct services—which can’t be done now—and an elevator to reach administrative offices.
Privacy and safety
In the lobby an interview room doubles as a “safe room” for those at risk, where today’s lobby can’t offer even a seat.
The dispatch office will be outfitted with modern technology, equipment, and the 911 system will remain functional at critical times.
Officers and detainees will use a sally port transferring from vehicles into the building, which is standard for modern police stations. Booking and cells meet current state standards providing safer processing of detainees.
In new indoor and outdoor areas, officers can safely and humanely care for animals, rather than in space at risk of flooding in the current facility.
A purpose-built work environment helps morale among current employees, and aids in getting new recruits by offering appropriate workspaces for administration, training, reporting, and locker rooms.
Critical files, documents, and physical evidence—both current and acquired over the next 50 years—are safely and properly stored.
The new Police Station aligns with the department’s ongoing efforts to reduce risk to the Town through compliance with management standards of the Massachusetts Police Accreditation Commission’s voluntary Certification Program.
Existing trees on the site must be removed to construct the new station. Unlikely to relocate well, steps will be taken to mitigate this, including the planting of 53 new trees, 54 new shrubs, and 3500 ground coverings. All plantings are native to Cape Cod, such as Red Cedar and bayberry, and have “good” or “better” drought tolerance ratings by the US Forest Service.
The location is outside of the flood plain and wetlands and the building is designed to withstand the forces outlined in the MA Building Code for wind and seismic events. It is designed for 24/7 operation with an emergency backup generator.
Energy Efficiency, Carbon Footprint Reduction
The building will be equipped with high efficiency, state-of-the-art heating, cooling, and lighting systems. It will be insulated to the stringent “Stretch Energy Code” standards. It will be solar-ready, structured for the added weight, and with an electrical system ready to “plugin” the installation. Town staff will work with the Cape and Vineyard Electrical Coop to install a solar array at no cost, as they have on the Transfer Station, Water Treatment Plant, and Veterans Memorial Community Center.
The Building Committee and Town Staff have worked diligently to contain costs and explore all options since the 2019 Town Meeting vote. In 2022, construction costs are estimated to be approximately 30% higher than the average of the actual bids received in 2019. The cost of building materials, and availability of materials have driven construction costs up during the COVID period.
Total Project Cost
The estimate for the entire project is approximately $16.6 million, of which hard construction is $13.5 million and soft costs are $3.1 million.
This includes excavation, foundations, building structure, walls, roof, windows, doors, and all interior and exterior mechanical and electrical equipment, utilities, site restoration, paving, and landscaping.
These include the Architect, Engineers Owner’s Project Manager Fees; specialized Police Equipment, IT/Computers, Fixtures and Furnishings, Materials Testing during construction, and Legal and Administrative Services.
Property Tax Impact
If funded with a standard 20-year bond, the effect on residential properties would be approximately $29 per $100,000 of assessed value. For example, the impact on a condo with an assessed value of $500,000 would be $145 +/- per year for 20 years. It may be possible to reduce the impact on property tax bills. Any Town Meeting authorization will be offset by any grants received.
2017 $8.6 Budget
The total project budget approved at the 2017 Town Meeting for $8.6M was inaccurate and misleading. Based on depressed 2016 estimates, it did not include a premium for working on the Outer Cape nor a sufficient contingency. Today, anything built for that budget would be inadequate to meet the Police Department’s needs.
In 2019, the Town received three bids for the building construction – $9.1M, $9.8M, and $9.9M. This would have required the Town to increase the budget allocation to cover the entire project cost, which Town Meeting did not approve.
Attempts to Reduce Costs
The Building Committee reviewed design options in 2018 and again in 2021, concluding that the current design is the most cost-effective, and meets all the needs of the department, in the smallest, most practical layout. The Police Department’s programming needs have not changed since the 2019 design.
Redesign and Increased Costs
The estimated project cost has risen $4.5M since 2019. A complete redesign at this point would add months to the process and result in additional costs. In addition to a projected $1M in additional building construction costs, soft costs, including approximately $850K in Architectural and Owner’s Project Manager fees, would raise the overall project budget.
Reducing the Building’s Size
This design is right-sized and is laid out in an efficient manner with no extras or unused space. The Building Committee eliminated about 3,000 SF from the first design of 2012; there is nothing now left to cut. Reducing the size any further would lead to spending millions on an inadequate building that runs the risk of being obsolete sooner than the life span of this building.
Costs per Square Foot Comparison
The 2019 building cost was $708 per SF, a reasonable price when compared to other Cape Cod police stations. Orleans and Wellfleet’s building costs updated to 2019 costs were approximately $730 and $700 per SF. In 2022, the 30% price inflation brings the current estimate to approximately $950 per SF.
The efficiency of the modern systems in this building will result in lower operating costs compared to the existing older buildings. HVAC systems, electrical systems, LED lighting, windows and doors, and insulation, all were selected for efficiency and their long-term cost savings. The future installation of a solar array will contribute to additional savings.
Town Meeting Vote
In 2017 Town Meeting voted to build the police station at 16 Jerome Smith, a lot the Town owns, so there is no acquisition expense.
Other Sites Considered
Ten sites were evaluated, and 4 sites with a total of 6 options were selected for further evaluation in 2016. Of those 6 options, 3 are no longer available, 2 others can’t meet the needs of the police department, so this is the only suitable site.
Residents at the 2013 Town Meeting voted the VFW site be purchased for “municipal uses” including affordable housing. The VFW site is no longer available.
The Skate Park
The Recreation Committee is currently evaluating options for relocating the Skate Park.
The Current Police Station site
The Town will hold this site for future projects. The final decision on its use will be made by the Select Board
At 13,684 sq. ft., the new police station is right-sized and efficiently laid out with no extras or unused space. It prioritizes functionality now and for the next 50 years, including the right size and right type space for officers, detectives, staff, dispatch personnel, detainees, and members of the public.
A Special Needs Assessment prepared by The Center of Public Safety found the existing facility “woefully undersized” and lacking “a proper evidence storage area.”
Examples of Areas Requiring More Space
Evidence collection, handling, and storage will occur in purpose-built spaces to assure chain of custody and enough space to archive them in perpetuity.
The elevator requires spaces for it and its own mechanical room.
The Dispatch (and the entire facility) will have up-to-date technology requiring a server room, and is sized to function separately 24/7.
The Roll Call room is sized to allow the full staff to meet in one location for the first time ever.
Comparison of the size to other Cape townsSize of the new police station compared to other police facilities
The style is similar to the proposed Stellwagen Bank building near MacMillan Wharf and in the vernacular of the National Seashore building at Herring Cove. A modern interpretation of New England maritime buildings, it reflects current trends and materials while recalling the traditional linear buildings along our waterfront piers.
In an online survey; two options were presented to residents in September 2021. Of the 1779 responses to the poll, 81% preferred this design option.
Estimated costs for creating additional designs would increase the project total by nearly $2 million for architectural design, owner’s project management fees, and additional construction costs associated with any redesigned features, plus inflation.
The durable traditional board and batten/cedar shingle siding have a typical life expectancy of 25 to 30 years. It will attain a gray patina over time, can withstand damp climates, and is both sound absorbing and naturally insect resistant.
Regulations and Codes
The building itself must meet the requirements of the Massachusetts State Building Code 780 CMR, and the Architectural Access Board Regulations 521 CMR. The detention area specifically is governed by the Massachusetts Department of Public Health Regulations regarding the Construction, Maintenance, and Design of Lock-Up Facilities. All rooms and spaces meet the requirements of modern policing as well as provide a safe, functional, and efficient workspace.
The new police station will fully comply with the Americans with Disabilities Act and the MA Architectural Access Board Regulations, which allow people with mobility concerns to enjoy equal access into and throughout the building, including elevator access to both floors.
Public Lobby and Interview Room
A modest and welcoming lobby is the primary space open to the public. Adjacent is a private interview room for brief conversations with members of the public, which doubles as a “safe room” for people at risk.
This area is occupied 24/7. For safety and quick response, the staff is required to remain in the Dispatch Office during the entirety of their shifts. It contains a breakroom and a toilet, along with updated technology, to allow critical staff to provide a continuous response to incidents.
The station contains five cells, the same as the current facility, but these will meet the Massachusetts Department of Public Health regulations, unlike the grandfathered current facility, which fails inspection every year. Per the regulations, the detention area will contain cells for males, females, juveniles, and persons with disabilities. The holding area is utilized for the booking process and provides overflow space if needed during the seasonal increase of activity in town.
This secure portal provides the safe transfer of detainees from vehicles to the Detention Area and is standard in modern policing.
Roll Call Room
For the first time, the entire department will be able to meet and train as one group; there is no room to do so in the current building. This will allow the department to conduct community police academies, and to sustain additional staff when needed. Serving also as a multi-agency coordination center, it supports the efforts of State Police, National Seashore, Police, Fire, and Public Works departments during scheduled large community events such as July 4 and Carnival, and long-duration events such as an extended weather event.
To address the growing prevalence of cyber-crime, scams, and personal data theft, this dedicated space is used for transferring and storing data, such as from vehicle and body cameras, for collecting and using the output from electronic devices, to meet the needs of family and other social interventions, and to perform duties related to responsibilities with outside agencies.
Court Liaison Office
The Court Liaison Officer’s work with sensitive documents requires a separate space to link the department with the Orleans District Court, Barnstable Superior Court, District Attorney, Probation Department, and other agencies.
Archive Storage Area
For evidentiary reasons most courts require original documents, generally precluding electronic records. Some physical records must be kept in perpetuity, others are on a state schedule of 1 to 30 years. While electronic records may be admitted in evidence under some circumstances, this is not standard in Massachusetts and is at the discretion of each judge. In addition to paper evidence, photos, fiber/hair evidence, and other items such as handwritten case officer notes must also be stored in each case file.
Animal Control Office
To enable animal control to care for animals in a humane environment, the office contains one kennel for sick animals and a second for healthy animals. A door leading directly outside allows animals to be moved to the outdoor contained dog run, avoiding public spaces.
The interior is constructed of familiar durable materials such as low maintenance painted drywall, ceramic tile, carpet, acoustical tile.
Construction of the new Police Station will be Bid, Awarded, and Constructed in accordance with the Massachusetts laws relating to publicly funded projects.
Fall 2021: Contractor Pre-Qualification
A public process solicited General Contractors to submit their qualifications to be the General Contractor. We are very encouraged that 12 contractors responded, and after review, 12 were deemed qualified to bid on the project.
April 4, 2022: Town Meeting
A Yes vote is required on the Police Station Funding Article for the project to proceed to the next step.
April 13, 2022: Sub-trade Bids
In accordance with MA laws, filed sub bids for Masonry, Plumbing, Fire Protection, HVAC, Electrical, and other work will be bid and received.
May 4, 2022: General Construction Bids
The Prequalified General Contractors will be invited to submit their bids for the construction of the project.
May 10, 2022: Town Election
A Yes vote is required on the Ballot Question for the project to move forward
Spring/Summer 2022: Contract Signed & Construction Start
After receipt and analysis of the bids, the project will be awarded to the lowest responsible bidder, and construction will begin.
October – December 2023: Project Complete and Move-In
After an estimated 18-20 month construction period and a 1-2 month move-in and set up period, the Police will open for operation.
• The medical office adjacent to the existing police station • The town’s existing soccer field • The temporary facility housing hall offices (Jerome Smith Road trailers) • Adaptive re-use of the existing site on Shank Painter Road • The parking area adjacent to the fire station, across the street from the police stationEach of these sites was determined to be infeasible. On August 24, 2009 the Board of Selectmen directed the Town Manager to form a Town Manager Working Group charged with the responsibility of siting a suitable location for a Police Station. Additional sites that were considered were: • Community Center • Grace Gouveia Building • Motta Field • Grace Hall Parking Lot (Lot 3) • National Park Service North Maintenance Facility• Fay’s Garage on Court Street (private) • Duarte’s Parking Lot on Bradford Street (private)Once these potential locations occupying sites on town owned land and privately owned land were ruled out, a discussion ensued of the possibility of utilizing the highway garage site on Race Point Road. In February 2011 the engineer’s assessment concluded that the site was indeed viable with some design and layout adjustments including design circulation for vehicles and equipment. An initial and preliminary geotechnical-boring sample did not readily identify any environmental hazards on the site that could not be mitigated.
On April 4, 2011 Annual Town Meeting Warrant Article #22 requested the town voters amend the action taken at April 2010 Annual Town Meeting and to authorize the expenditure of this remaining $150,000 appropriation for the securing of design and project management services in connection with the demolition of the existing highway garage and the construction of a new highway maintenance facility and a new police station to be located at the existing highway garage site. In unanimous votes in favor of this action by both the Board of Selectmen and by the Finance Committee, this Article was moved forward to Town Meeting. Town Meeting unanimously passed a motion made by Selectmen Chair Anderson on April 4, 2011.
The project will require a traffic study during its Cape Cod Commission’s Development of a Regional Impact review. The Commission’s traffic engineers will review the traffic study and make recommendation to mitigate any potential traffic hazards.
We would like to proposed extending the CCNSP’s existing bike trail on Race Point Road, and also would like to see the Route 6/Race Point Road Intersection redesigned to remove turn offs.
Existing vs. Proposed Facilities Existing ProposedPolice Department 5608 sf pending*
Existing ProposedDPW Highway Garage 4096 sf 16,152 sf* Highway Garage Sheds 853 sf Parking Meter Shed 921 sfAmbulance Shed 600 sfWater Meter Shed 294 sfSalt Shed 3200 sf 4,800 sf*DPW Admin Offices 1500 sfCemetery Garage 600 sfCemetery Sheds 208 sf -------------- -------------- 12,272 sf 20,952 sf*
* As the project is being developed the size of the structures are being refined. The architectural firm is currently reviewing the programming needs to reduce the size of the structures as directed by the Board of Selectmen. The figures listed are as of March 22, 2012.
We are working on providing comparisons of both size and price of other town facilities on the Cape and throughout the Commonwealth, which will be added to this site when available.